Practice managers email a 6-page intake PDF to new patients who print it, hand-write answers, photograph the pages on the bus, and email them back — staff retype the same data into the practice management system, missing fields and all.
Patient intake, specialist referrals, treatment-consent forms, progress reports to insurers and plan managers — the documents that carry health information out of your practice walls, with retention controls and an audit trail.
Not abstract talk about “compliance.” The specific moments that cost you hours every week.
Practice managers email a 6-page intake PDF to new patients who print it, hand-write answers, photograph the pages on the bus, and email them back — staff retype the same data into the practice management system, missing fields and all.
A physio needs to send a progress report and 14 attachments to a plan manager or insurer. The practice's Gmail blocks the message at 25MB, so they end up using WeTransfer, which has no audit trail and the link doesn't expire.
Specialist referral letters are emailed in plain text from a physician's personal email account, then forwarded to a third-party allied health provider — three copies of identifying health information now exist with no record of who read them.
Each maps to a real pain above. No platform sprawl — one subscription does all three.
Smart Forms converts your existing intake PDF into a fillable on-screen form patients can complete on a phone. The data returns clean, and Secure Receive's branded checklist collects the insurance card, photo ID, and referral letter into one record.
Secure Exchange runs the progress report and attachments as a two-way thread with the plan manager or insurer — replacing the WeTransfer link with one that expires, logs every download, and lets you permanently black out third-party names before sending.
Secure Share sends specialist referrals as an encrypted link with view tracking. Private mode is available for the most sensitive attachments — the file is locked in your browser before it reaches Vukorix. Customers handling patient health information in the US are responsible for their own HIPAA Business Associate Agreement and risk assessment before relying on Vukorix for that workflow.
A dental practice manager needs the patient to return a signed implant-consent form, an updated medical history, and a photo of both sides of their insurance card before the 8am Tuesday appointment — one Secure Receive link with three checklist items replaces three separate emails and a frantic 7:50am phone call.
How Vukorix protects each of these workflows: read the full security architecture →
Strong inside the practice's own walls, but limited when you need to receive documents from a referring physician or send a report to a third-party plan manager or insurer. Vukorix sits beside your practice management system for the cross-organisation flows.
Easy to use, but no checklist, no read tracking, no encryption guarantee, and no retention controls. Vukorix gives you all four for sensitive attachments.
$9.99/month. 3 seats included, extras $2.99/mo. No annual lock-in. Built for healthcare teams.